ARTICLE I - Name and Purpose
Section 1. The name of this club shall be OUACHITA ATV CLUB
Section 2. The purposes of this club are:
To conduct rides and campouts
To conduct an annual poker run
To maintain and monitor the clubs adopted trail; WOLF PEN GAP ATV TRAILS
To participate in local OHV area volunteer projects
To maintain a working relationship with the National Forest and Field Office
To submit comments on local land management planning documents
To support grants for youth-oriented OHV training programs
To assist local law enforcement in Search and Rescue
ARTICLE II - Membership
Section 1. Membership in the club shall consist of the following class (es):
a) Active Membersb) Associate and Honorary Members (optional)Section 2. Active membership is available to all ATV owners and enthusiasts without regard to sex, race or religious beliefs. Active membership shall extend to all members of a co-hebetating family.
Section 3. Applications for membership shall be made in writing addressed to the Secretary of the club on the appropriate form containing an agreement by the applicant to abide by the required dues and purposes of the club.
Section 4. Each active member shall attend no less than 6 meetings per calendar year.
Section 5. A member may resign from the club at any time upon written notice to the Secretary.
Section 6. Membership in the club may be terminated by majority vote of the Board of Directors in the event of nonpayment of dues or other action not consistent with the By-laws of the club.(See also Article VI – Sec. 11 – 1-A) Termination of any member shall not release said member from the obligation to pay all dues and other amounts owed to the period of membership.
Section 7. The Board of Directors may establish the qualifications and rights of Associate and Honorary Members
*SECTION 8. OUACHITA ATV CLUB MEMBER INFORMATION
A member/board member of OAC who may obtain information, private or public, that of which may only be obtained due to membership in OAC, of any member of OAC – associate of – related to – or in conjunction of – may not use such information for personal use – personal gain – harassment or to attempt to destroy – or for any other means, for which will remain the property of OAC at all times. Thus such information by means of E-MAIL pertaining to the above mentioned shall also be that property of OAC and all must be surrendered at the time of removal, discharge, stepping down (or not re-elected)from Board Position or general membership.
All information in relation to OAC will remain the property of such and shall be surrendered to the SCERETARY of OAC upon such discharge, removal, stepping down as Board Member or of non re-election or general membership of such
ARTICLE III - Dues
Section 1. The amount of dues as well at the time for their payment shall be determined from time to time by action of the Board of Directors.
Section 2. The dues payable to this club shall be sufficient to obtain membership with OAC.
*SINGLE = $15.00…….FAIMLY= $25.00 (4 or less Hebetating)….. GROUP of 10 or less = $75.00…. LIFE MEMBER = $125.00….. (Business consists of 10 employees, employees family members may participate but not card members. Private may be of a family that consist of non-hebetating.) Dues are subject to change upon Board Members discretion and approval at the annual meeting. Member dues are renewed at anniversary of membership. (Club Anniversary shall be that of fiscal year – January to December and annual meeting being in July of that year) At no time shall any membership dues be REFUNDABLE.
*SECTION 3. Sponsor revenue shall be used as such for the specific event, or that it may be distributed to fulfill other cost related to such an event. Sponsor may at their choice make such a contribution with out specifics and the revenue will be used accordingly by the Board. Upon such event or merchandise that has been finalized or in process than revenue is non-refundable.
ARTICLE IV - Fiscal Year
Section 1. The fiscal year of the club shall commence on the first day of January and end on the thirty-first day of December.
ARTICLE V- Management
Section 1. The management of the club is vested in the Board of Directors.
ARTICLE VI - Officers
Section 1. The officers of the club shall be: President, Vice-President, and Secretary, Treasurer, and Two Board of Directors members. These six shall constitute the clubs Board of Directors.
Section 2. The officers shall be elected from the membership by plurality vote who are in attendance at the membership meeting held in the month of July. Vacancies occurring between such elections shall be filled for the unexpired term by the Board of Directors at any Board meeting.
Section 3. All officers shall take office immediately upon election and hold office for a term of one year or until their successors shall have been elected and qualified.
Section 4. The President shall preside at all meetings ( unless the President has prior commitments than the Vice-President shall attend) of the club and of its Board of Directors and shall oversee and coordinate such committees as are authorized by the Club. He or she shall be a member ex-officio of all such committees and shall carry on those other responsibilities assigned to him or her by these bylaws and the Board of Directors. The President shall appoint all standing committees and special committees of the club.
Section 5. The Vice-President, during the absence or temporary incapacity of the President. shall perform the duties and have the powers of the President.
Section 6. The Secretary shall keep all club records, except financial records, including minutes of meetings, roster of members, list of committees and their members; shall send out notices of meetings, received applications for membership, and discharge all of the usual secretarial functions of the office required by these bylaws.
Section 7. The Treasurer shall keep all financial records of the club and have charge of its funds. He or she shall keep all of the funds in a bank approved by the Club and in the name of the club. He or she shall disburse such funds of the club under direction of the Club. Withdrawals shall be made by check signed in such manner as President signature and Treasurer signature on each check as agreed upon by the Board. A Treasurer's report shall be prepared for each Board Meeting and an annual audit shall be prepared and submitted at the March membership meeting,
Section 8. The Board of Directors shall be the governing body of the club except when meetings of the club are in session. All matters affecting the policies, aims and means of accomplishing the purposes of the club not specifically provided for in this constitution or by action of the membership at a regular or special meeting shall be decided by the Board of Directors. The board shall meet at the call of the president or of a majority of the members of the board. A report on all actions taken by the Board of Directors shall be made to the membership at the next following meeting. A majority of the members of the Board of Directors shall be required for a quorum.
Section 9. The President or Vice-President of OAC shall attend all meetings of the Board of Directors of Ouachita ATV Club, and shall represent the interests of this club at those meetings.
Section 10. All officers shall have such other powers and duties as are required by law.
Section 11. Removal of officers - Any officer not doing their job under these bylaws may be removed by a majority vote of the Board of Directors, or at a regular scheduled meeting with 30 day notice of membership.
*ITEM 1-A; EXCEPTION
Any officer whom misrepresents them selves, demeans the authority,(AUTHORITY, from President - Vice-President – Secretary – Treasurer – Executive Board Member or that of another entity) decimates the authority presiding or any person, slanders, communicates to any other person in such a way to destroy OAC or the authority so mentioned, shall be discharged IMMEDIATELY from the position held at that time. If such is determined to the extreme, than such person will be discharged from the OAC CLUB immediately and surrender any, all likeness or membership cards or such.
ARTICLE VII - General Membership Meetings
Section 1. The Annual Meeting of the members of the club shall be held at the time and place designated by the Board of Directors The Major business of this meeting shall be the election of the Board of Directors as well as essential positions.
Section 2. Regular meetings of the members of the club shall be held every three (3) months and place fixed by resolution at the previous meeting or as designated by the President or by the Board of Directors.
Section 3. Special meetings of the club may be called by the Board of Directors, or by the President, or by any group of 15 active members by giving adequate notice of the time, place and purpose of such special meetings.
Section 4. Written notices of the time and place of the Annual and all other meetings of the membership shall be prepared and distributed to the membership by the Secretary.
Section 5. The active members present at any duly called meeting shall constitute a quorum. Any formal action taken at any meeting of the membership shall require a majority vote of these active members present. Each active member age 18 or older shall be entitled to one vote.
ARTICLE VIII - Election Procedures
Section 1. A "qualified member" is an active member age 18 or older whose dues are paid.
Section 2. A Nominating Committee of at least 3 persons shall be appointed by the Board of Directors from the qualified members.
Section 3. The Nominating Committee shall place in nomination candidates for election to the Board of Directors for each prospective vacancy from among the names of the qualified members of the club,
Section 4. Nominations by the Nominating Committee shall be made at the regular or special meeting of the club held in July of each year. At least fifteen days advance notice shall be given the membership prior to the nomination meeting. A nominating committee may be appointed or elected to make nominations, but whether or not such nominating committee is used, nominations shall be permitted from the floor at the nomination meeting. All regular elections shall be held at the July meeting.
Section 5. To be eligible for office a member must be a qualified member.
Section 6. Officers and directors shall be elected by secret ballot vote and the balloting shall be so conducted as to afford to all qualified members a reasonable opportunity to vote. At least fifteen days advance notice shall be given the membership prior to the holding of the election.
*SECTION 7. Other than the Election of the Officers of the Board, positions that are to assist the “TASK COORDINATOR” (Holds EVENT CHAIR), shall be elected by the Board and may be nominated by any member and considered by the Board.
The Board may choose a position that best fulfills the needs required at that time and elect the description of the position as needed
ARTICLE IX - Miscellaneous Provisions
Section 1. Roberts Rules of Order revised shall be the guide in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE X - Amendments
Section 1. These By-laws may be amended by the affirmative vote of a majority of the active members attending the Annual Meeting, or at any meeting of the club provided 30 days notice of intent to amend is published.
ARTICLE Xl - Splitting of the Club
Section 1. If the club should split, the assets and liabilities shall be distributed in proportion to the continuing and splitting members. The Board of Directors shall determine the value of the current assets and shall determine which assets shall remain with the current club and which shall be transferred to the splitting club.
ARTICLE XII - Dissolution
Section 1. In the event that this club shall disband, all assets shall be disbursed to nonprofit organizations as determined by the Board of Directors.
The foregoing bylaws were approved by a majority of the active members present at a meeting of the membership of the above organization.
Dated: Revised May 6, 2008 – * Amended June 3, 2008
Accepted by the Board of Directors
The Ouachita ATV Club is based in Mena, Ark. We are a family oriented club that promotes ATV education & safety and responsible use of the National Forest and trails.
All family members are welcome to ride. Our local trails provide enjoyable riding from Novice to Experienced levels.
All family members are welcome to ride. Our local trails provide enjoyable riding from Novice to Experienced levels.
Club membership is inexpensive for members;
single $15.00
family $25.00 (up to 4)
family or business group $75.00 (up to 10)
The OAC is currently involved with several projects in conjunction with the US Forest Service on the Wolfpen Gap ATV Trail system including : new trail signage , the installation of trash receptacles at various points on the trails and regular trash collection and maintainence, review of USFS Scoping Reports and involvement in trail management and access.
Contact for more info
Ouachita ATV Club
P.O.Box 681
Mena, Ar. 71953
The OAC currently has 190+ members and several sponsors. Many families and individuals from out of state have joined the OAC. By making use of our internet website, email, and the OAC Forum, out of state members have the ability to keep up with Club activities, monthly meeting minutes and the current conditions of Ouachita Mountian trail riding. When the club has events, it may be a bit harder to attend and we understand this. The Directors make every effort to plan events and schedule work days as far in advance as possible. Our OAC club members can be found working on and enjoying riding various trails up and down western Arkansas, but as a club local to the Wolfpen Gap ATV Trail system, we usually concentrate our trail maintainence efforts here. We ask that our out of town/state members keep an eye on the announcement sections of the website and forum and make plans to attend as many club activities as you can and share the good times!
Don't be discouraged if you have no local club to join in your area, The OAC is a thriving atv club with many Club activities to participate in throughout the year.
COME JOIN US!
CHECK OUT THESE WEBSITES FOR MORE INFORMATION ON WHAT YOU CAN DO TO CONTRIBUTE TO SAVING TRAILS FOR FAMILY ATV ENJOYMENT!
OUACHITA ATV CLUB does not endorse or oppose any political candidates, donate or contribute to any political candidate's campaign, participate or engage in political fundraising events, distribute statements for or against particular political candidates, nor engage in any other activity that may constitute favoring or opposing a political candidate
OAC BYLAWS
